Google Workspace Updates

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Jul. 16, 2020

To increase the privacy of education meetings in Google Meet, anonymous users (those that are not signed into a G Suite or Google account) will no longer be able to join a meeting created by a UNLVMail or Rebelmail account. The change will prevent anonymous users from joining and disrupting the meeting, a behavior commonly referred to as “zoombombing.”

What does this mean for you?

  • As a meeting organizer: When you create a meeting and share the meeting link, your participants must be signed in to a UNLVMail, Rebelmail, or personal Google account in order to join.
  • As a meeting participant: When you join a meeting, you must be signed into a UNLVMail, Rebelmail, or personal Google account.

Google will begin rolling out the change today, although it may take up to 15 days for it to affect your account.

For more information about Google Meet, please visit the Google Meet Learning Center. If you have any questions or concerns about this change, please contact the IT Help Desk.

Jul. 16, 2020

Google Drive now allows you to add a single file to multiple folders and Shared Drives with Shortcuts. Shortcuts are pointers to files that are stored in another folder or Shared Drive, which makes it easy to reference contents without creating copies of the file. To create a Shortcut:

Screenshot of Google add shortcut screen.

  1. From your Google Drive, locate the file for which you would like to create a shortcut.
  2. Right-click on the file and select Add shortcut to Drive.<
  3. Select the shortcut location and click the Add Shortcut button.

Note: Shortcuts are visible to anyone who has access to the folder or Shared Drive containing the shortcut. Even if someone can see the shortcut, however, they can only open it if they have the appropriate access to the original file or folder.

Jul. 16, 2020

The latest improvements to Google Meet will enhance your video meeting experience:

See More Participants with the Titled Layout View

You can now see up to 16 people at the same time in the tile layout option. When you present your screen in a tiled view, the main speaker appears in a large tile at the top and moves the most active participants to the side or bottom. Learn how to change your layout view.

Share High-Quality Video and Audio via Present a Chrome Tab

You can now share high-quality video and audio contents (e.g., Youtube video) using the new present ‘A Chrome tab’ option. When you are presenting your screen with this option, participants will see and hear the video and audio being shared. Learn how to present a Chrome tab.

Screenshot of highlighted Google meet section.

Start or Join a Video Meeting in Gmail

Google Meet is now available in Gmail, which means you can start and join video meetings right from your inbox, allowing you to seamlessly switch between email and video meetings.

You can also hide the Google Meet in Gmail features. To hide the Google Meet interface:

  1. Click the Gear icon and then See all settings.
  2. At the top, click Chat and Meet.
  3. In the "Meet" section, select “Hide the Meet section ...
  4. Click Save Changes at the bottom.

Learn about starting or joining a video meeting within Gmail.

Start a Video Meeting Anywhere with Mobile Device Low-Light Mode

Google Meet will now automatically enhance your video to adapt to low light conditions on your Android or iOS devices. Video enhancements will begin five seconds after entering an area with low light. As your lighting conditions change, Meet will intelligently adapt to provide you with the best video quality. As mobile devices have different camera hardware and processing capabilities, the actual end result may differ between devices. Download Meet for Android or iOS devices.