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Working Remotely for Employees

If you need to work from an off-campus location, we want to make sure you are set up for success. To guide you, we put together some resources to help you work remotely.

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Preparation

What do you need to work remotely? It is important employees have access to a computer or mobile device and an internet connection. You will need a microphone and webcam (may be built into your device) for some online techniques. You must have antivirus software installed on your device, and you can also request additional options for using software remotely.

Test Equipment

Before you officially move your work online, you should make sure these technologies work. You can test them with a colleague or the IT Help Desk.

Things to Consider

We compiled some information to help ensure you and your team are ready to work virtually.

Use Google Groups to create one group email address to make communication easier with your team.

Schedule meetings with a team calendar.

Move your files to Google Drive to access on any device.

Create a shared drive for your team to store, share, and access files.

Use Google Docs, Sheets, and Slides to collaborate in real time on team projects.

Log in to WebEx to test the virtual meeting tool with your team. You can also chat online using Google Hangouts Chat.

Build a team site so members can find contact information, project updates, and other resources in one place.

Install antivirus software on your personal devices. Download additional software for remote use.

Take a LinkedIn Learning course to learn more about Google applications and other technologies.

Tips for Working Remotely

  • Host a virtual meeting

    A robust conference and collaboration tool, Webex enables you to host virtual meetings, web conferences, and online presentations in real time with your colleagues. It includes screen sharing, instant messaging, audio, and file sharing.

  • Chat online with team members

    With Google Hangouts Chat you can send direct messages to coworkers, start a group chat, and share files in a central location. You can also collaborate on documents like Google Docs and Google Sheets.

  • Access your UNLV phone and voicemail

    You can retrieve your phone messages when you are not in the office. A work order request is needed if you want to forward your work phone to an off-campus or cell phone number.

  • Make and receive calls using your campus extension

    All employees with Cisco phones can have an application called Jabber installed to allow them to make and receive calls using their campus extension. Jabber is available for installation on Windows, Mac, iPhone, and Android devices. Complete the request form to get started. Visit the Telecommunications website for more information.

  • Keep your work in one place

    When you use Google Drive, you can store, share, and access your files from any device. It also allows you to view different file formats without buying extra software.

  • Access your campus desktop computer

    Move your desktop files to Google Drive to access them at home or in the office. If you are working remotely for an extended period of time, special arrangements have been made to allow you to temporarily take your work computer home. Please follow equipment loan instructions.

  • Use VPN only if necessary

    In most cases, VPN is not needed to access remote tools. Since there are limited licenses for campus, VPN should only be used if necessary. Advance setup and careful consideration are required.

    VPN is NOT necessary for accessing these resources, which are available using your ACE login.

    • X:\ or Y:\ network drive (use Rebelfiles instead)
    • WorkDay
    • WebCampus
    • UNLVMail or Rebelmail email
    • Library databases
    • Webex

Enhance Skills

You can learn new skills even when you are away from your desk. LinkedIn Learning offers thousands of expert-led online courses and video tutorials covering a multitude of business, creative, and technology topics.

Google Drive

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Google Drive

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Google Docs

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Google Hangouts

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Webex

Learn More >

Office 365 (Word, Excel, PowerPoint, etc.)

Set up Office 365 >

Team Communication

Learn More >

Stay Cybersafe

Practicing good security habits is key to protecting you and the university from cyber attacks. As a good digital citizen, you can prevent data breaches and cybercrime by following Smart Computing guidelines for phishing, social engineering, and other hacking attempts. Installing antivirus and updating software and applications are essential.

Technology Support

You can reach out to the IT Help Desk for technical assistance on these remote services.

Contact IT Help Desk